GDPR Compliance

Use this workflow to automate the key communication and tracking requirements of GDPR, allowing your team to remain focused on their roles while you remain confident that your data protection strategy is being executed.

Why is this helpful?

Staying compliant with GDPR can feel like a full time job (just ask the DPO), but it doesn't have to be. Once it is set up, Herefish customers enjoy a fully automated process that is always running in the background.

With Herefish, your firm can collect initial consent, maintain ongoing consent, automatically share your privacy policy and be positive that it is done for every candidate at the exact right time.  And, thanks to a tight integration with Bullhorn, Herefish is able to push everything into the consent module, so it will work perfectly with every other system.


  • Integrated
    Herefish integrates directly into the consent section of Bullhorn. You can ensure that if consent is given or withdrawn, it will be stored properly making sure that any other system who leverages the data, has it where it should be.
  • Automated
    Herefish triggers messages to the right candidates at the right time to help you collect initial consent, share privacy policy and log any changes. This happens automatically as soon as candidates are added or as time passes.
  • Compliant
    You shouldn't have to ask your team to take the additional time to make sure you remain in compliance. They've got better things to do and they aren't guaranteed to get it right every time.
Deeper dive

  1. Consent from Herefish to Bullhorn

When a candidate changes their privacy settings, a step in Herefish will automatically update it in Bullhorn. Below you'll see a quick view of where it is in Bullhorn, how it will be changed in Herefish and then what it will look like once added.


  1. Sample Consent Workflow

Herefish is completely configurable to support even the most complex workflows. A common example of requesting and logging consent is below, but Herefish will be able to support just about anything you (or the SA's) can dream up!


Bonus points

  • Share updated privacy policy where consent is implied
  • Get consent from most of the rest of the database
  • Notification of privacy policy and right to forget for new applicants
  • Automate the process of getting consent for sourced candidates
  • Automating "non-consent," once candidates have passed a timeframe and not given consent again
Final Thoughts

GDPR compliance is hard, Herefish makes it easy. With our automated workflow that integrates directly with Bullhorn, you can set it and forget it while staying confident that you are in compliance.

This is by no means an exhaustive list of GDPR requirements for compliance. Please consult a legal professional to insure your business meets compliance regulations.

This automation uses:

Workflow Builder

Send Email

Send Text

Update Candidate

Skill Level: Basic

Time: 30 minutes

Useful for: Staffing firms in the European Union who want to automate GDPR compliance and respect the privacy of their candidates.

Results: Ensured and automated GDPR compliance.

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